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New Hampshire Dairy Goat Association, Inc

 

Article I: Name

The name of this organization shall be the “New Hampshire Dairy Goat Association, Inc.”.

Article II: Purpose

 The purpose of this organization shall be to the promotion of dairy goats and their products; improvement of the dairy goat and support and education of goat owners.

 Article III: Membership

       1.        Any person 8 years of age and older and interested in dairy goats may become a member in good standing with voting privileges upon payment of the annual dues.

2.        A family membership entitles voting privileges to two adults.

3.        A Junior membership for persons 8-18 in available, but does not include voting privileges.  

Article IV: Officers

 The officers of this organization shall be President, Vice President, Secretary and Treasure (See duties in Article XI.) The aforementioned officers shall be known as the Executive Committee. A newsletter editor shall be appointed but the Executive Committee.  Matters of routine business shall be handled between meetings but the Executive Committee, but matters of policy, items requiring membership participation and financial matters must come before the members at a regular or special meeting called for that purpose.  The term of office for President, Vice President, Secretary and Treasure shall be 3 years.  The term of office for the newsletter editor shall be 1 year and he/she may be reappointed during the April business meeting of the organization.

 Article V: Election of Officers and Filling Vacancies

 The officers shall be elected at the annual meeting which shall be held in April each year. Voting shall be by ballot.  In the event of a tie vote, the President shall cast the deciding vote.

 In the event of a vacancy caused by resignation, death, or removal from office of and Executive Committee member who fails to fulfill his/her duties, the organization shall, at its next regular meeting, elect a successor to fulfill the unexpired term.  The Executive Committee shall have notified members at least six (6) days prior to the meeting that such and election is to be help.

Article VI: Order of Business

 Meetings shall be conducted in the following manner

 1.        Reading of the minutes of the previous meeting

2.        Financial report

3.        Communications, bills, etc.

4.        Membership Applications

5.        Reports of the committees

6.        Old Business

7.        New Business

8.         

9.        Adjournment

   

Article VII: Amendments

 The organization may, at any regular meeting, add or amend any part of these bylaws by a 2/3 vote of the members present, providing notice of such a proposed change shall have been given at the previous meeting or have been published in the newsletter.

 Article VIII: Meetings

 The regular meeting of the organization shall be help once a month, September through June, not less than four times annually, at a place, time and date designated by the Executive Committee.  The Executive Committee shall notify the members of regular meetings at least two weeks in advance. Special meetings may not be called at the discretion of the Executive Committee.  Meetings shall not be canceled with less than 24 hours notice unless approved by the Executive Committee members.

 Those members in good standing in attendance shall constitute a quorum at any regular or special meeting.

 Article IX: Dues

 The dues of the organization shall be $12.00 per annum, payable in advance, for an individual membership.  The dues of a family are $15.00. Junior membership dues are $2.00 per person, with an individual or family membership noted above.

The fee for the newsletter without membership shall be $10.00

 Dues are due at the April meetings of the organization.  Dues paid through December 31 shall be for the current calendar year through March 31 of the following year.  Membership dues paid on or after January 1 shall apply to the fiscal year commencing the following April 1st.

 Article X: Penalties

 Any member who’s dues remain unpaid on June 1 will be removed from the membership/mailing list.

 Article XI: Duties

 The following are the duties of the officers of the organization:

 President:  It shall be the duty of the President to preside at all the organization meetings, to preserve order and enforce the bylaws, to cast the deciding vote in the event of a tie, to appoint from time to time, such standing or other committees as may be needed, to issue calls for special meetings and to perform all customary duties of a presiding officer.  The president is to an ex-officio member of all committees.

 Vice-President:  It shall be the duty of the Vice-President to perform all duties of the President in his/her absence

 Secretary:  It shall be the duty of the Secretary to keep a correct record of the proceedings of the organization, to conduct all official correspondence, to notify members of times and places of meetings and to keep a roll of members.

 Treasure:  It shall be the duty of the Treasure to record all receipts and payments, to collect and receive all money due the organization, to be custodian of the fund which can be disbursed only by order of the organization, to make reports of all receipts, and to all other duties pertaining to this office.

 Executive Committee:  It shall be the responsibility of the Executive Committee to see that the duties of the Committees for Publicity, Membership, Program, Finance and budget and any Special committees are fulfilled.  The Executive Committee may appoint committee Members to accomplish these tasks.

 Newsletter Editor:  It shall be the duty of the newsletter Editor to edit and publish the official publication of the organization on a bi-monthly basis, to keep roll of the membership, and notify the date, time and place of meetings.,  The newsletter editor may appoint a committee to assist with these duties.

Revised March 1999.  Approved.